How to Pivot Your Audit & Year-End in D365 Business Central: Living with COVID-19

Thoughtware Alert May 06, 2020
Technology Tech Technologies TW-0

With the SARS-CoV-2 virus and the incidence of COVID-19 continuing to spread throughout the world, many organizations are having to rapidly adapt to this new reality.

In a 1959 speech, John F. Kennedy famously said, “When written in Chinese, the word ‘crisis’ is composed of two characters—one represents danger and one represents opportunity.” Traditional tasks like year-end and audit season have been turned on their heads. Current personal and family circumstances aside, one advantage of a drastic decrease in business activity is companies have time to fix or improve areas that never get attention, and that may include their finance department and audit processes.

Technology (especially the cloud) has enabled firms to seamlessly work from home and collaborate across the country, as well as find new ways to help their customers. This same technology can be applied to financial audits as well. Cloud accounting technology allows advisors for small businesses to access their finances in real time, giving them a much clearer view of their financial landscape and the opportunity to investigate concerns themselves.

Grant Your Auditors External Access to Dynamics 365 Business Central

Microsoft Dynamics 365 Business Central makes it easier than ever before to do just that. With Dynamics 365, users have access to a rapid-start wizard that walks through inviting an external accountant to connect to their Business Central account. Once your audit firm is logged in, it can use the “accountant” role within Business Central, making it easy for them to access essential financial data.

At no charge, Dynamics 365 provides three external accountant licenses to customers who have external accountants who wish to connect to their Dynamics 365 Business Central application. External accountant licenses contain all the same user rights as a Microsoft Dynamics 365 Business Central license except for access to the user setup or admin tasks and any other Dynamics 365 Business Central application.

Invite External Accountant

The first step to providing your accountant with access to your Dynamics 365 Business Central account involves sending them an email invitation. Simply open the Users page, and then choose the Invite External Accountant action in the ribbon. An email is made ready for you to send—just add your accountant’s work email and send the invitation.

Important: The accountant's email address must be a work address that is based on Azure Active Directory. If the accountant uses another type of email, the invitation cannot be sent.

What Your Auditor Sees in Dynamics 365 Business Central

From the auditor’s perspective, everything is automated. Your auditor will receive an email invitation that contains a link to access their Business Central account. Once logged in, the user’s access is defaulted to the accountant role. As a result, they’ll have access to all relevant financial data directly from their dashboard. This role also restricts their access to other areas of Business Central, including various administrative and security tasks.

As with most topics related to COVID-19, changes are being made rapidly. Please note that this information is current as of the date of publication. For more information, reach out to your BKD Trusted Advisor™ or submit the Contact Us form below.

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