The Rundown on the July Provider Relief Fund Reporting Portal & FAQ

Thoughtware Alert Published: Jul 01, 2021
Health Care

On July 1, 2021, the U.S. Department of Health & Human Services (HHS) opened the Provider Relief Fund Reporting Portal, released a Portal User Guide and a Data Entry Workbook, and updated its frequently asked questions (FAQ) page. The July 1 FAQ updates are accessible on HHS.gov here; however, to help you easily navigate to the sections that affect you most, you can download our highlighted copy of the CARES Act Provider Relief Fund FAQ document showcasing the areas that were modified. Click here to download the full copy, or click on the links below to review the sections that are most pertinent to your organization.

Here are a few noteworthy items from the July 1 release:

  • Clarification was received that the “Other Assistance Received” reported to the Health Resources and Services Administration won’t be used in the calculation of expenses or lost revenues. Reporting entities are expected to make a determination of their expenses applied to Provider Relief Fund payments after considering Other Assistance Received and taking into account that Provider Relief Fund payments may not be used for expenses or lost revenues that other sources have reimbursed or other sources are obligated to reimburse. Read More (page 23)
  • Many questions were added to the FAQ around expenses and the calculation of lost revenues you should consider reviewing; however, please note that the lost revenue calculation will only consider quarters that demonstrated lost revenue. Read More (page 22)
  • Guidance was provided on due dates to return funds if they can’t be expended by the deadline and requires returning the unused funds within 30 calendar days after the end of the applicable reporting period. Read More (page 8)
  • Additional questions in the FAQ were added relating to the use of funds and the applicable time frame to clarify for individual providers’ facts and circumstances. One clarification was that purchased items don’t have to be “in the provider’s possession” by the due date to use the funds. However, the money must be expended based on the providers’ method of accounting (accrual or cash basis). Read More (page 17)
  • Specific updates to the application of the guidance in circumstances where ownership structures have changed. Read More (page 11)
  • Guidance about how to properly consider FEMA monies received during the reporting period or expected to be received after the reporting period. Read More (page 16)
  • Guidance on allocation of overhead from parent organization. Read More (page 17)
  • HHS noted there’s no maximum amount that must be reported for lost revenue. Read More (page 22) 
  • Request for extensions were all answered – No. Read More (page 26)

HRSA also announced a new Provider Support Line at 866.569.3522 (available 8 a.m. to 11 p.m. Eastern time, Monday through Friday) for “technical questions regarding the use of the portal or questions regarding reporting that cannot be answered by … available resources.” Finally, HRSA has scheduled a Reporting Technical Assistance Webcast for July 8, 2021, at 3 p.m. Eastern time (2 p.m. Central time).

Join BKD for our upcoming webinar on July 13, “Answers & Insights Related to the Provider Relief Fund Usage & Reporting” where we’ll provide an overview of the portal and how to report your funds. For questions or to discuss the Provider Relief Fund reporting requirements in more depth, please consult your BKD Trusted Advisor™ or submit the Contact Us form below.

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